Moving all folders and e-mail between Outlook (and Office365) acocuntsut

If you’re even in the situation where you need to migrate your mail(s) and folders between two Outlook accounts that are both linked to Office365, here’s a quick rundown of how you get things done. Be warned, you will delete one account which is not for the faint of heart.

Actually, there’s little risk as your mails will still be stored in Office365. So, follow the instructions below to make it happen.

  1. Make sure the new account is configured in Outlook.
  2. Export all data in the old account to a PST file (there are plenty of tutorials available on how to do that, but File > Open > Open & Export should get you a long way).
  3. Once the PST is created, DELETE the old account.
  4. Once the account is deleted, restart Outlook. You’ll get a warning about losing offline data, which is fine.
  5. Once Outlook is restarted, import the data into the new, secondary account using the PST file (which, if you’re smart, you’ve given an easy to remember name and stored in a easy to find location)
  6. During the import, make sure to use the “same folder” option so all looks identical like it did in your old account.
  7. Let Outlook import the mails and the likes.
  8. You’re not done yet! Outlook will now start syncing the e-mail to the Office365 account, which could take a long time. Just leave Outlook open and let it do it’s thing. After all, this could take a while.

When you’re done, your data will be safely migrated, and you can enjoy that sweet folder setup you’ve crafted carefully. Enjoy!

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